8^th call for proposals for Blended Intensive Programmes (BIPs)

Call for proposals

5 October – 26 November 2026

CONTEXT

CIVIS, Europe’s Civic University Alliance is formed by the alliance of 11 leading higher education institutions across Europe: Aix-Marseille Université (France), National and Kapodistrian University of Athens (Greece), Université libre de Bruxelles (Belgium), University of Bucharest (Romania), University of Glasgow (UK), University of Lausanne (Switzerland), Universidad Autónoma de Madrid (Spain), Sapienza Università di Roma (Italy), Paris Lodron University of Salzburg (Austria), Stockholm University (Sweden), and Eberhard Karls Universität Tübingen (Germany).

These full member universities bring together a community of more than 470,000 students and 58,000 staff members including 35,000 academics and researchers.

The Alliance has six associate member universities in Africa: the Université Hassan II de Casablanca (Morocco), Université Cheikh Anta Diop de Dakar (Senegal), Eduardo Mondlane University (Mozambique), Makerere University (Uganda), University of Sfax (Tunisia), and University of the Witwatersrand, Johannesburg (South Africa). Thecall for BIPs includes academics (teaching staff) from the CIVIS African and Mediterranean universities.

The alliance aims to promote European values, cultures and citizenship among students, academics, and stakeholders and acts as a bridge between Europe, the Mediterranean, and Africa. 

It aims to be a vector of change and innovation in the following areas: Climate, Environment, Energy; Society, Culture, Heritage; Health; Cities, Spaces, Mobility; Digital & Technological Transformation.

OBJECTIVES

CIVIS, Europe’s Civic University Alliance invites applications for innovative educational projects under the format of Blended Intensive Programmes (BIPs) that will contribute to building the European Education Area and support the alliance’s aim to increase mobility among students and staff members and in view of promoting the values above and cultivating innovation in the mentioned areas. The submitted BIPs are expected to be implemented during the 2027/2028 academic year, following the calendar stated in this call (this is the only call for CIVIS BIPs to take place in the mentioned academic year).

This call builds on the foundations laid by CIVIS over the past years, building upon more than 250 implemented BIPs and thousands of participating students, reflecting CIVIS’s collective experience in fostering transnational academic collaboration and responds to the growing demand for inclusive, flexible, and future-oriented learning opportunities across Europe.

It is part of the CIVIS educational strategy to establish and develop collaborative academic initiatives that design, pilot, and implement innovative educational models. It aims to strengthen cooperation both among member universities and with external partners, while supporting the long-term goals of the European Higher Education Area.

APPLICATION PATHWAYS

The call includes two application pathways:
New edition (“fast-track”) pathway and Regular pathway.

For any need of support related to the pathway to be followed for a potential submission, as well as for any needs of support related to the present call and the overall CIVIS BIPs implementation, please contact the CIVIS team at bip@lists.civis.eu.

New edition (“fast-track”) pathway

This pathway is open to submissions for a new edition of CIVIS BIPs  implemented during the 2025/2026 academic year, according to the implementation calendar stated in this call.

Additionally, two other eligibility criteria  must be met:

• The coordinator (or at least one of the coordinating academics, in case of multiple coordinators) of the respective BIP has participated in the evaluation process of the CIVIS BIPs, consisting of a survey conducted by CIVIS Coordination Office and CIVIS Education Unit. 

• The 2025/2026 edition of the BIP has been positively evaluated by the participating students , according to the evaluation process of the CIVIS BIPs, consisting of a survey, conducted by CIVIS Coordination Office and CIVIS Education Unit. At least 5 students from the previous edition of the BIP must have responded to the survey for the BIP to be eligible for this pathway. 

All BIP coordinators of programmes implemented during the 2025/2026 academic year have received in September 2026 a dedicated formal information that includes:

• the results of the student feedback evaluation survey, and 

• confirmation of eligibility, based on the technical eligibility analysis. 

The report is intended to assist programme coordinators in improving the new edition(s) of the BIP and, considering the present call, in selecting the appropriate application pathway.

Further details related to the evaluation criteria of this pathway are in Annex 1 of the call.

The online application form for this pathway can be accessed here.

To prepare your proposal prior to the submission, you can use this template here.

Regular pathway

This pathway is open to BIP proposals submitted for the first time in CIVIS or resubmissions of previously implemented BIPs that do not meet all the eligibility and evaluation criteria states for the new edition (“fast-track”) pathway (as stated above).

This pathway also includes transformed BIPs (projects that, while built on previous BIPs, face major transformations and cannot be considered “new editions” of previous BIPs).

Submitted projects under this pathway will undergo an evaluation and selection process consisting of two (2) components: technical check (conducted by CIVIS operational bodies) and peer-review scientific and pedagogical evaluation (conducted by experts from CIVIS universities).

To be considered, projects must score minimum 70 points out of 100 after the scientific and pedagogical evaluation.

Further details related to the evaluation criteria of this pathway are in Annex 1 of the call.

The online application form for this pathway can be accessed here.

To prepare your proposal prior to the submission, you can use this template here.

EVALUATION AND SELECTION OF BIP PROJECTS

The submission, evaluation, and selection process for BIP projects is built upon CIVIS’s commitment to ensuring that projects combine scientific and teaching excellence, operational quality, and high potential for impact.

All applications must adhere to the general regulations of this call regardless of the application pathway, unless stated differently in the call.

Without prejudice of the specific conditions prescribed to projects under the new edition (“fast-track”) pathway, all proposals must:

1. Include a clear plan for implementation, sustainability, and scalability.
2. Contribute to the strategic goals of CIVIS and the development of the European Higher Education Area.

Each CIVIS member university reserves the right to assess the eligibility and strategic alignment of proposals involving its staff. Proposals must align with the internal priorities and procedures of each participating institution. As such, institutional endorsement of ALL involved higher education institutions is required as part of the application (through the Letter of Intent). Proposals lacking this endorsement may be deemed ineligible.

The final number of approved BIPs will also depend on the available budget (regardless of the application pathway). In this regard, upon approval of selected BIPs, funding and distribution among universities will be checked, ensuring both a balanced distribution among coordinating universities and the available funding. If case, programme teams may be asked to agree upon changing coordinating university.

The process and criteria are different for each application pathway, as described in this call.

LETTER OF INTENT

Before submitting BIP proposals (both pathways), project coordinators must ensure they have the formal written approval of ALL involved higher education institutions (faculty/department/school) and the respective Erasmus+/International office (based on internal regulations at each university), via Letters of Intent, using this template here.

The signed letters must be submitted with the BIP application and is part of the eligibility criteria. Make sure to collect signatures early in the process, as internal validation processes may take time! Proposals lacking this endorsement may be deemed ineligible.

For the institutional validation, applicants must contact the member of the CIVIS Education Unit from their respective university (please check with your local CIVIS Office for support and relevant contacts).

BIP DESIGN

The following elements and regulations must be considered by all BIP projects (both pathways). They include both Erasmus+ Programme-related rules and regulations, as well as CIVIS-specific aspects, processes, and approaches.

Project consortium

BIPs must include academic staff and student participants from at least 3 European Union (EU)  Member States and third countries associated to the Programme CIVIS member universities. The University of Lausanne (Switzerland) and the associate member universities in Africa can participate in the consortia, but do not count towards this requirement.

There are several roles that partners can take in the BIP projects:

• Coordinating university – a CIVIS member university awarded with an Erasmus Charter for Higher Education (ECHE) (see footnote 8 in the call document for the list) which coordinates the organisation of the BIP, receiving and managing the Erasmus+ organisational support (OS) funds. The University of Lausanne (Switzerland) and the associate member universities in Africa can also coordinate CIVIS BIPs . Generally, the coordinating university is the receiving (host) university for the physical mobility component, but it can be decided otherwise by the consortium. 

• Receiving (hosting) university – a university, part of the BIP consortium, which hosts the physical component of the BIP, receiving the BIP participants either at its premises or at a different venue/location/hosting organisation in the same country. The University of Lausanne (Switzerland) and any of the CIVIS member universities or the associate member universities in Africa can host the physical component. Generally, the coordinating university is the receiving (host) university for the physical mobility component, but it can be decided otherwise by the consortium. 

• Sending university – any of the CIVIS member universities or the associate member universities in Africa can send BIP participants to CIVIS BIPs, as BIPs are open to students from all CIVIS universities, not only the universities part of the BIP consortium. EU and third countries associated to the Programme CIVIS member universities (see footnote 8 for the list) can send participants using Erasmus+ KA131 funds (if the BIP’s physical component is hosted in another EU country) or may use other funding schemes (if the BIP’s physical component is based in a non-EU or third countries associated to the Programme CIVIS country – see footnote 11 for the list), based on local regulations and processes in place at the sending university. 

The programme is encouraged to include, when possible, guest speakers from government departments, NGOs, decision or policy makers, labour market representatives and civil society.

Proposals are encouraged to collaborate with the CIVIS Open Labs to co-create educational content with local communities and societal actors and strengthen territorial anchoring and inclusive participation in higher education initiatives.

Changes to these roles can be made after the BIP project has been submitted and/or validated, either by request of the CIVIS Coordination Office, or by request of the BIP consortium. Changes must be agreed and approved by the consortium AND the CIVIS Coordination Office and must be made no later than the launch of the student application campaign. 

Programme structure

BIPs are designed and implemented in a blended format: both the virtual and the physical components are compulsory and embedded in the programme design.

Physical component. The duration of the physical mobility component of the BIP must include exactly 5 days of activities for the BIP participants (preferably from Monday to Friday). Any exceptions must be formally requested by the consortium after the CIVIS validation, must be agreed and approved by the consortium AND the CIVIS Coordination Office, and must be made no later than the launch of the student application campaign.

Virtual component. The virtual component can involve any amount of virtual learning and can take place either before and/or after the physical component. The duration of the virtual component is aligned with the ECTS and workload calculation, in conjuncture with the physical component.

Overall duration. The overall duration of the BIP must align with the total student workload required for the activities in both components of the BIP (virtual and physical), directly linked with the ECTS credit points.

The BIP must fit in one of the two implementation periods (fall/winter or spring/summer) of the implementation calendar stated in this call.

The BIP must award at least 3 and maximum 9 ECTS credit points. A clear division of the learning outcomes for each ECTS credit point is required, especially for BIPs ranging from 7 ECTS credit points to 9 ECTS credit points, supporting learning recognition in CIVIS universities. For more information on delivery and recognition please refer to Annex 3 of the Call. 

Pedagogical approach

CIVIS BIPs must address thematic and focus areas connected to the CIVIS challenges, according to the lists in Annex 2 of the Call.

BIPs preferably provide a new perspective upon teaching and learning practices, as an added value in comparison with other programmes or courses, through innovative approaches such as: 

• specialised content not taught elsewhere;
• transnational and transdisciplinary curricula;
• innovative ways of teaching and learning;
• research-based education;
• challenge-based approaches that tackle societal challenges;
• modern approaches to learning through physical and virtual mobility.

Methods:

The virtual component must bring the learners together online to work collectively and simultaneously on specific assignments that are integrated in the BIP and count towards the overall learning outcomes.

BIPs allow the teaching staff to exchange views on teaching content and new curricular approaches, to test innovative teaching methods that could eventually become part of a newly devised joint course or curriculum in an international classroom environment.

BIPs should also support the development of transversal competences, in addition to the learning outcomes on subject-related competences.
The ratio of teaching staff to students should guarantee active classroom participation.

The number of teaching hours must ensure that most of the time spent abroad is related to education and training, and not to research or any other activity.

Languages. The main suggested language of instruction is English, but CIVIS BIPs can be designed and delivered in any of the languages of the CIVIS universities (EN | DE | EL | ES | FR | IT | RO | SV). Regardless of the language(s) used in the BIP, coordinator(s) must communicate the language requirements clearly, ensuring all participants can actively take part in the activities, without linguistic barriers and issues in place.

PARTICIPANTS

The participants to a CIVIS BIP are comprised of students and academics/teaching staff. Additional participants could be considered (e.g., invited guest speakers, associate partner representatives, etc.), if applicable. 

Students

Any student in one of the 11 CIVIS universities across Europe and of the associate member universities in Africa is invited to participate in CIVIS BIPs, regardless of the study level (bachelor, master, doctoral, etc.), provided they are enrolled at their home university throughout the entire duration of the BIP.

Specific requirements and selection criteria are defined by the BIP academic/programme team and are transparently communicated to potential students during the application campaign, including detailed participant profile, levels and areas of study, learning prerequisites, language proficiency, and other aspects that define the profile of expected students to attend to the BIP.

For administrative purposes, there are four categories of participating students in a CIVIS BIP:

• Erasmus+ mobile (visiting) students – students enrolled at an EU Member States and third countries associated to the Programme CIVIS university that participate in the BIP funded via Erasmus+ KA131 funding by the sending university. These students are the only category counted towards the OS funding calculation. At least 25-30 Erasmus+ mobile (visiting) students should be selected to participate in the BIP (due to dropouts, cancellations, or other reasons). 
• Non-Erasmus+ mobile (visiting) students – students enrolled at a non-EU Member States or third countries associated to the Programme CIVIS university (the University of Lausanne and the associate member universities in Africa) that participate in the BIP. These students do not count towards the OS funding calculation. 
• Self-funded mobile (visiting) students – students enrolled at any CIVIS university that participate in the BIP on their own funding. These students do not count towards the OS funding calculation. While no funding is provided, all administrative procedures and regulations for their mobility must still be followed according to the sending and receiving university.
• Local (home) students – students enrolled at the receiving (hosting) university that participate in the BIP. These students do not count towards for the OS funding calculation.

The minimum number of students for an Erasmus+ CIVIS BIP is 10 Erasmus+ mobile (visiting) students.

There is no maximum number of students, while it is recommended that BIPs foresee at least 30+ students that participate (including non-Erasmus+ and local students that do not count towards the minimum number). The maximum number is proposed by the programme coordinators at application stage, considering logistics, teaching approaches, course type, and other constraints.

When setting the number of expected participants, programme coordinators must always consider the efficiency of teaching and learning practices, as well as the overall organisation of the programme, ensuring that it accommodates the needs and expectations of all expected participants. 

Academics/teaching staff

Applications for CIVIS BIPs can be coordinated and implemented by academics/teaching staff from any of the 11 CIVIS universities in Europe and of the 6 associate member universities in Africa.

It is advisable that academics/teaching staff are permanent faculty members or employees with a long-term contract. Typically, the duration of the contract of the faculty members or employees involved must go beyond the end of the implementation period and allow for contributing to the sustainability of the activity after its completion.

For administrative purposes, there are four categories of participating academics/ teaching staff in a CIVIS BIP:

• Programme coordinator(s) – a member (or a team) of the coordinating university of the BIP that is responsible for the overall coordination and implementation of the programme and it is the main contact point for all matters related to the BIP. If decided so by the project consortium, programme coordinators can be from a different university than the coordinating university; in such cases, this must be clearly stated and defined from the application process. 
• Local academics/teaching staff – members of the coordinating/hosting (receiving) university (if the coordinating and hosting university are not the same) that play an active role in the implementation of the programme; their rolesmust be specified in the project proposal. 
• Visiting academics/teaching staff – members of the sending universities in the consortium that play an active role in the implementation of the programme;their roles must be specified in the project proposal. Funding mechanisms for this category are detailed below. 
• Guest speakers/teaching staff – any relevant expert from a non-CIVIS HEI, a non-HEI organisation, industry representatives, NGOs, research institutes, local stakeholders, etc. The coordinating university (if not decided otherwise by the project consortium) is fully responsible for any costs associated with the participation of this category in the programme, according to local regulations and mechanisms in place, if available. 

The full list of academics/teaching staff is requested from the project submission stage and must be completed no later than the launch of the student application campaign. 

BUDGET FRAMEWORK

BIPs foresee two budget categories: organisational support (OS) funds and mobility costs. For detailed information related to funding, interested applicants must contact their local CIVIS and Erasmus+/International Offices. The list of local contact for CIVIS BIPs can be found in Annex 4 of the Call.

Erasmus+ organisational support (OS) funds

OS funds are Erasmus+ funds intended to support the organisation and implementation of the BIP, including costs directly linked to the organisation of the programme (excluding subsistence and travel for participants). 

The coordinating HEI applies for OS on behalf of the consortium and is responsible for sharing the OS grant for BIPs among the partnership, based on the design and organisation of the programme and the decisions taken among the members of the project consortium. 

As stated above, when the BIP is coordinated by or hosted in a non-EU Member State of third country associated to the Programme (see footnote 11 for the list), no Erasmus+ OS funds can be granted, and other funding must be secured instead (mobility funds for incoming staff and students are not subject to this mater). 

To receive Erasmus+ OS funds, at least 10 mobile students with an Erasmus+ KA131 grant must participate in the BIP (Erasmus+ KA171 funded mobilities, mobilities funded by other sources, and local/home students do not count toward this requirement). Based on the number of such students, the OS funding is calculated on a basis of 400 EUR per mobile participant and can range between 4.000 EUR and 8.000 EUR (Erasmus+ Programme Guide v.2., 2025, p. 70). While the maximum amount is capped at 8.000 EUR (equivalent to 20 Erasmus+ mobile students), this cannot be considered a selection criterion and must not be used in such regard by the programme coordinators. It is recommended that at least 25-30 Erasmus+ mobile students are selected (not counting here the local/home students and students from non-EU or third countries associated to the Programme CIVIS universities). 

As the allocation of the Erasmus+ OS funds is conducted by the Erasmus+/International Office of the coordinating university based on internal and national regulations in place, differences may appear in the allocation and distribution of the OS funds. Limited funding for BIPs might lead to budget constraints according to the number of project proposals and university strategy. 

As OS funds are being received by the coordinating university for a BIP, tuition/course fees/taxes are strictly prohibited and cannot be requested from participants. 

Interested applicants, regardless of their home university and explored application pathway, is advised to contact their respective CIVIS and Erasmus+/International Office to verify available funding for their BIP project proposal. 

Mobility costs

Mobility costs for students

Students from the EU Member States and third countries associated to the Programme CIVIS universities(see footnote 8 for the list) participating in a CIVIS BIP will be funded by the sending university using Erasmus+ KA131 funds of the respective university. These funds include individual support, travel support, and inclusion support & green travel (if applicable). The amounts and allocation process of these funds is the responsibility of the sending university, according to Erasmus+, national, and institutional regulations and procedures in place. 

Students from the the University of Lausanne (Switzerland) or the associate member universities in Africa participating in a CIVIS BIP cannot receive Erasmus+ KA131 funding. Other funding options can be considered, as detailed in a specific section below. 

To be eligible for funding, students must apply in the designated CIVIS application process, be declared eligible by their home/sending university, and be selected by the programme team to participate in the BIP. Without fulfilling these criteria, students cannot participate in CIVIS BIPs and benefit from the respective dedicated funding.

Mobility costs for academics/teaching staff

Academics/teaching staff from the EU Member States and third countries associated to the Programme CIVIS universities (see footnote 8 for the list) participating in a CIVIS BIP will be funded by the sending university using Erasmus+ KA131 “Teaching Staff Mobility” (STA). These funds include individual support, travel support, and inclusion support & green travel (if applicable). The amounts and allocation process of these funds is the responsibility of the sending university, according to Erasmus+, national, and institutional regulations and procedures in place. 

Academics/Teaching staff from the University of Lausanne (Switzerland) or the associate member universities in Africa participating in a CIVIS BIP cannot receive Erasmus+ KA131 STA funding. Other funding options can be considered, as detailed in a specific section below.

To be eligible for Erasmus+ STA funding, academics/teaching staff must be part of the BIP team and be included in the dedicated list shared with the programme coordinator(s), as well as the list on the CIVIS website. 

Also, during the physical component of the BIP, academics/teaching staff are required to teach a minimum of 8 hours during a minimum of 2 days(5 days if the physical component is hosted in a non-EU or third countries associated to the Programme country) (Erasmus+ Programme Guide v.2., 2025, p. 55). 

Mobility costs regarding mobility from and to non-EU or third countries associated to the Programme CIVIS universities

Erasmus+ mobility budget cannot be used to fund the mobility costs of students and academics/teaching staff from the University of Lausanne (Switzerland). Furthermore, in some cases, Erasmus+ mobility funds might not be used when these universities are the receiving (hosting) university of the BIP. 

While these challenges can appear, these universities, as well as the associate member universities in Africa are invited and encouraged to participate in all CIVIS initiatives, including BIPs. 

Specific funding options for CIVIS BIPs and the respective participants can be accessed in such cases, as stated below, subject to availability and capacity.

• University of Lausanne (Switzerland) – a combination between dedicated budget for participation in CIVIS activities, including CIVIS BIPs, and funding from the SEMP programme, where possible. The funding mirrors the one provided by Erasmus+ funding. Interested participants (students and/or academics/teaching staff) are invited to contact the CIVIS Team of the University of Lausanne, at civis@unil.ch, for institutional support for participation in CIVIS BIPs.
• Associate member universities in Africa – the receiving (hosting) university (for EU CIVIS universities only) can apply to their respective Erasmus+/International Office for Erasmus+ KA171 funds, enabling participants (students and academics/teaching staff) to attend the physical component. The regulations and procedures of the receiving (hosting) university apply in such cases. The CIVIS Coordination Office will assist these efforts.

If the hosting (receiving) university is a non-EU or third countries associated to the Programme CIVIS university, participants from the EU CIVIS universities can be funded by the sending universities, according to available funding schemes. EU Member States and third countries associated to the Programme CIVIS universities can use Erasmus+ KA171 funds and/or Erasmus+ KA131 funds for international mobility, or other types of funding existing at the respective sending university, subject to availability. 

CALENDAR & IMPLEMENTATION

To ensure adequate promotion and smooth administrative mobility management & enrolment, CIVIS BIPs are submitted, evaluated, and implemented according to the following calendar: 

As noted in the calendar, no BIP activities can be planned in August or September, due to administrative and logistic aspects related to academic calendars, student selection, and funding arrangements.

Notes on calendar phases

Since several CIVIS BIPs are implemented each academic year, it is important that BIP coordinators acknowledge and respect the calendar, as no deviations are permitted.

BIP coordinators play a direct role in the following phases that influence the overall management of CIVIS BIPs: 

• Preparation of CIVIS BIP catalogue – the programme coordinators will be asked to submit specific information about the programme to be published on the CIVIS AGORA course catalogue, under guidance provided by CIVIS Coordination Office. Several iterations might appear, in case unclear or incomplete information is submitted. This phase will be conducted on a dedicated CIVIS platform, with support from the CIVIS Education and Communication Units.
• Students selection by BIP coordinator(s) – the programme coordinators will be asked to select the students declared “eligible” by the respective home universities, according to the selection criteria established at BIP level and following Erasmus+ and local regulations in place. This will be conducted on the dedicated CIVIS platform, with support from the CIVIS Mobility and Digital Campus Units.
• Evaluation of BIPs implementation – after the implementation, BIP coordinators will be asked to support the CIVIS follow-up and evaluation procedure, consisting of two dedicated surveys: (1) BIP coordinators and academics and (2) Students. Both surveys will be disseminated via the BIP coordinators and will be managed by the CIVIS Education Unit and the CIVIS Quality Team.

Additional administrative matters will be included in the overall implementation of the BIPs, as communicated below and during the implementation process. 

Implementation of activities

The programme coordinators and the partner universities are responsible for the proper implementation of the planned activities, in accordance with the validated project (and potential changes agreed with CIVIS Coordination Office). Major deviations are permitted only before the start of the student application campaign. If changes are to be made after this point, they must be transparently communicated and agreed by all interested parties (including the selected students, if changes are to be made after the selection process).

A Learning Agreement must be signed before the physical component taking place, ensuring that students fulfil all necessary steps to benefit from funding and the recognition of learning. Programme coordinators are responsible for this step, with direct support and guidance from the CIVIS Mobility Unit. Learning agreements must be used for all mobile (visiting) students, regardless of funding type, as their role is to secure ECTS recognition.

Assessment of the acquired competencies/ learning outcomes is mandatory and must be included in the programme. The assessment method(s) must be described in detail in the application proposal. Assessment must be conducted/evaluated by the academics/teaching staff involved in the delivery of the BIP, under the supervision of the BIP coordinators and must take place during the BIP programme’s duration.  

Upon successful completion of a BIP, students will receive between 3 to 9 ECTS (according to each BIP) from the coordinating university. Sending (home) universities (especially EU Member States and third countries associated to the Programme CIVIS universities, as signatories of the Erasmus Chater for Higher Education) are strongly encouraged to support students to recognise the received ECTS, according to institutional regulations in place.

FOLLOW-UP AND EVALUATION OF BIP IMPLEMENTATION

CIVIS applies a centralised follow-up and evaluation process to all implemented BIPs to support quality assurance, continuous improvement, evidence-based development of the BIP framework, and Alliance-level learning. The process takes place after the implementation of the programme, according to the calendar indicated in this call.

The evaluation process is based on two complementary surveys:

1. Student follow-up survey addressed to all students who participated in the BIP and covering, among other aspects, the application and mobility experience, organisation and support, quality of teaching and learning, assessment, physical and virtual components, accessibility, digital tools, CIVIS values, interdisciplinarity, and overall satisfaction.
2. Programme coordinators and academics follow-up survey addressed to the coordinator(s) and academics involved in the design, teaching, and implementation of the BIP. It gathers reflections on teaching and learning activities, achievement of learning outcomes, assessment, pedagogical approaches, digital tools, institutional support, curricular embedding, collaboration, challenges, improvements, and transferable good practices.

The surveys are managed by the CIVIS Education Unit and the CIVIS Quality Team.

Programme coordinators are responsible for supporting their dissemination: they will be asked to share the student survey with all participating students after completion of both the virtual and physical components, and to share the coordinators/academics survey with all academics involved in the BIP. Individual participation in the surveys is voluntary and responses are collected anonymously, in accordance with the information provided to respondents.

The results will be used at two levels. First, they will support the continuous improvement of individual BIPs, including reflection on teaching and learning, organisation, mobility, support structures, and future editions. Second, aggregated results will contribute to the Alliance-wide analysis of CIVIS BIPs, helping identify common strengths, challenges, good practices, and areas where CIVIS processes and support mechanisms can be improved. Coordinators will also receive individual reports concerning their own programme to support internal quality enhancement.

Participation in the follow-up and evaluation process is also directly connected to the new edition (“fast-track”) pathway for future calls. To be eligible for this pathway, at least one coordinator of the BIP must have participated in the coordinators / academics evaluation process, and the previous edition must have received a positive student evaluation, based on at least five student responses. Completion of the coordinators/academics survey is therefore an eligibility condition for coordinators wishing to apply through the fast-track pathway in a subsequent call.

Programme coordinators are consequently expected to actively support the follow-up process and encourage participation from both students and academic colleagues. This evaluation cycle is an integral part of CIVIS BIP implementation and contributes to strengthening the quality, relevance, and long-term development of the Alliance’s blended intensive programmes.

OBLIGATIONS

The coordinator(s) and teams of the validated CIVIS BIPs agree to:

• Implement the BIP during the overall implementation calendar and following the approved conditions and description. Any changes must be formally agreed and approved beforehand by the CIVIS Coordination Office.
• Participate in the CIVIS evaluation and follow-up procedure after implementation.
• Acknowledge CIVIS and EU support in all outputs and communication.
• Share results, tools, and methodologies with other CIVIS partners, when requested.
• Strictly adhere to institutional regulations and requirements in place in all participating universities.
• Ensure that all official programme documents (schedule, presentations, annexes, etc.) comply with the latest branding guidelines of CIVIS Alliance and its member and/or Associate Member institutions in Africa. The appropriate EU co-funded logos must also be included.

All relevant branding materials are available on the CIVIS website:

• Co-funded by the EU logos – Resources – CIVIS – Europe’s Civic University Alliance
• CIVIS Logo (versions) – Resources – CIVIS – Europe’s Civic University Alliance
• Universities logos - Files - CivisBox

Note that documents that do not comply with the approved visual identity standards will not be published on CIVIS communication channels.

In addition, before submitting any photos or videos for publication by the CIVIS Communication Team, please ensure that the written consent of all individuals appearing in the materials has been obtained. An example of GDPR agreement can be found here.